Policies & procedures

Policies and procedures can be thought of as the what and how of everyday operations at Toler. Policies are what we are required to do and procedures are how we will do what policy requires. You will find answers to some of the most commonly asked policy and procedure questions below.


In Texas, children between the ages of 6 and 17 on or before September 1 are required to attend school unless otherwise exempted by law. For the purpose of state accounting, students are either present or absent at the time the official attendance is taken at the campus. For elementary campuses, this time is 10:00 a.m. Excused absences may be considered for illness, death in the immediate family, or other circumstances approved in advance by the principal.

In the event of an absence, a note from the parent stating the reason for the absence must be taken to the attendance office the day the student returns to school. In the event of absences exceeding three days, a doctor's excuse must be obtained.


Students who arrive to campus between 7:30 a.m. and 8:00 a.m. will be supervised in our quiet zone waiting areas. 3rd, 4th, and 5th grade students report to the computer lab until it reaches capacity. Teachers escort students to class beginning at 8:00 a.m. Students should not arrive prior to 7:30 a.m. because no supervision is provided.

Tardies and Partial Day Absences

A student is considered tardy at 8:10 a.m. Students who arrive at 8:10 a.m. or after must sign in at the attendance office and receive a pass before proceeding to class. Tardies may be considered as excused or unexcused based on a determination of the principal or his/her designee. In addition, tardies may be considered as partial day absences and are subject to the same court proceedings as excessive absences.

Early Dismissal

Students who leave the building during normal school hours must sign out through the attendance office. Only a parent, legal guardian, or emergency contact may sign out students. Photo identification (valid driver's license) is required.


Dismissal is at 3:20 p.m. Students who walk or ride bicycles will be encouraged to leave campus upon dismissal. Students who ride school buses will wait in the cafeteria to be escorted to their ride. Day care riders will wait in the gymnasium. While waiting, students will read silently, work on homework, or sit quietly. Parents, car pools, and day care buses are encouraged to pick up students promptly. All private vehicles should pick up students from the front of the school. Parents wishing to park may use the non-labeled parking spaces and the yellow curb areas. Please do not park in the labeled spaces or along the red curbs. Leave the center lane open for moving traffic.
At 3:30 p.m. remaining students will be brought inside and parents/drivers will be required to park and come inside the building to pick up students.

If there is a change in how a student goes home parents/guardians must write a note stating how the child/children will go home. Students will not be allowed to change their dismissal procedures without a note.


Please notify the office one week in advance of your intention to withdraw your child. This allows us to properly withdraw your student and prepare the paperwork for their new school. All students must be cleared through the classroom, cafeteria, and library before papers are finalized.

Change of Address

Students who change their address or telephone number should promptly report such a change to the office. Official paperwork (contract or lease, current electric, gas, or water bill) is necessary to make the address change in our records. Due to medical concerns that may occur during the school day, accurate daytime telephone numbers need to be on file in the office. Please keep your work phone numbers, home phone numbers, and emergency contact numbers current with our office.


Parents and guardians are always welcome, but are encouraged to make an appointment to visit classrooms, or see a teacher, the counselor, or an administrator. Our cafeteria has seating for parents to join their students (only their students) for lunch only on Tuesday and Friday.   We encourage your visits and appreciate your support.  Please remember to register with the office upon arrival and before leaving.


Two class parties are held each school year to recognize Valentine's Day and the winter holiday break. Children's birthday parties will not be permitted at school. Individually wrapped treats that meet state guidelines for nutrition may be sent to school with your child for the classroom teacher to distribute in recognition of your child's birthday. Items sent to school that do not meet state nutrition guidelines, or items such as balloons, flowers, stuffed animals, etc. will be held in the office for your child to take home at the end of the school day.

Examples of state approved snacks for students to bring for sharing include 100% fruit juice, pretzels, low-fat string cheese, fresh fruit, wheat crackers, and baked tortilla chips.


Textbooks are loaned to students during the school year. Textbooks are to be kept clean and covered, and handled correctly. Monetary fines will be assessed for damaged and lost books.

Lost and Found

Articles found in and around the school such as clothes, lunch bags, and backpacks should be turned in to the Lost and Found located in the cafeteria. Small items such as jewelry, keys, and glasses should be brought to the office. Items that are not claimed will be donated to a local community outreach center at the end of each month. Please label jackets, coats, hats, backpacks and lunch bags with the child's first and last name.

Telephone Call

If your student is ill, the nurse or other office personnel will telephone. School telephones will not be available for student use. Students may not call for lunch money, permission forms, homework, permission to change after school arrangements, etc. Please help your child practice responsible habits by returning forms by deadline and encourage him/her to routinely prepare for each day by gathering lunch money, homework assignments, etc. before bedtime or before leaving for school.

When contacting our school please remember that messages to students will not be delivered after 2:30 p.m.

Ettie E. Toler Elementary standardized dress policy

Toler Elementary students will wear standardized dress according to district and campus guidelines. All students, pre-kindergarten through fifth grade, are required to wear standardized dress at Toler. Standardized dress clothing may be purchased at many local stores and online. No specific brands are required for standardized dress.

Students may select to wear combinations of the clothing items listed below:

  • Red, Navy or White polo shirts (with buttons, can be short or long sleeved)
  • White button-down shirts (short or long sleeved)
  • Red, Navy or White sweater or sweatshirt
  • Navy or Khaki pants
  • Navy or Khaki shorts
  • Navy or Khaki skorts (for girls)
  • Navy or Khaki jumpers (for girls)
  • Navy or Khaki skirts (for girls)

Shorts, skorts, jumpers and skirts must be no shorter than 2" above the middle of the knee. French Toast brand sells skorts, shorts, jumpers and skirts for girls in red/blue plaid. Female students may wear French Toast plaid skorts, shorts, jumpers, and skirts. Female students may wear navy, red, or white tights.

  • No clothing may have logos.
  • Pants must not sag. A belt is preferred but not required.
  • All shirts must have short or long sleeves and a collar.
  • Turtlenecks may be worn. Turtlenecks must be white, navy, red, or khaki.
  • Sweaters and light jackets worn inside the building must be navy, red, or white (solid color only).
  • Students may not wear head coverings in the building.
  • Pants must have a waistband. No sweatpants or windpants may be worn.


Tennis shoes, loafers, or dress shoes that enclose the foot on all sides are required. Students are required to wear socks with all shoes. Navy, red, or white socks are permitted. Tennis shoes are required on P.E. and Movement Days. Sandals, slides, mules, and flip flops are not permitted.

School Spirit Days

Students will have School Spirit Dress days on Fridays. Students may wear blue jeans or blue jean shorts with any Toler Elementary t-shirt or sweatshirt. Toler t-shirts may include G.R.E.A.T. shirts, March of Dimes, Field Day, Honor Choir, and any t-shirts sold by PTA.). Students may also wear their standardized dress clothes on School Spirit Days. Jeans and shorts must be the appropriate length and fit. All jeans and jean shorts must be hemmed. (jeans may have appropriate writing, flowers, or designs on the pockets ONLY)


Student hair must be clean and neat. No extreme modes of style are permitted (mohawks, designs, etc.). Hair colors must be natural tints.

Campus Improvement Plan

A Campus Improvement Plan serves as the blueprint for how a campus will address performance objectives and other campus needs that have been identified from a Campus Needs Assessment.

Title I

The Campus Parent Involvement Policy explains how our campus supports the important role of parents in the education of their children. We offer a Parent Compact to establish a partnership among parents, school staff, and students for improving student academic achievement.


District policies

To support our mission of providing an exceptional education to all students, we have created policies designed to help your student have the best possible education experience.

Visit the Policies page on the district website for additional polices and related information.